Tool inventory and rental management — in one place.
Track who has your equipment or manage rentals and invoices — without Excel.
120+ companies · 15,000+ tools tracked · setup in 15 minutes
No credit card required. Cancel anytime.
Without tool tracking, your business loses money every month
Three main causes of loss — all solved by a 15-minute Toolero setup.
Tools vanish without a trace
No one knows who last took the splicer. You buy new ones while old ones sit in someone's truck. Happens every month.
Hours wasted searching
Employees hunt for tools instead of working. That's billable time you could sell to a customer or spend on productive tasks.
Damage with no accountability
Equipment comes back damaged, but no one remembers who used it. No accountability means repeating losses and team conflicts.
Choose how you want to use the system
Start with what you do every day
Companies with equipment
You control tools across multiple job sites. You assign responsibility to specific workers.
- Equipment tracked per site and site manager
- Notifications for inspection due dates
- Check-out protocols with photos
Manufacturing
Full inventory of production tools. You plan services, calibrations and recurring inspections.
- Service cards for every machine
- Recurring calibrations with auto-reminders
- Repair history and cost tracking
Rental businesses
You manage customers, contracts and billing. Full rental history right at your fingertips.
- PDF contracts with e-signature on a tablet
- KSeF invoices with one click
- Seasonal pricing and bundles
Seasonal rentals
Skis, bikes, event gear. Seasonal pricing, bundles and calendar reservations.
- In-season vs off-season pricing
- Reservations with availability calendar
- Bundles: skis + boots + helmets in one
Real companies. Real numbers.
From small field crews to factory production lines — see what Toolero delivers for real customers.
Fiber4U
From spreadsheet chaos to a fully tracked fleet of ~70 tools across 5 field crews.
IKEA Industries
Custom glue-roller tracking in the Toolero ecosystem — zero unplanned line stoppages.
How Toolero works — from registration to control
Three simple steps. Setup in 15 minutes — no installation, no consultant.
You register equipment
You add tools — manually or via CSV import. Name them, describe them, assign category and location.
You assign responsibility
When issuing a tool, you record who takes it. The worker knows they're responsible for the equipment.
You're in full control
Check anytime who has which tool, since when, and when it's due back.
One system, nine modules
From equipment tracking to e-invoicing. Each module works standalone or together.
Your whole tool database in one place
Every tool has its own ID, photos, and documents. Scan a QR and you instantly know who has it, where it is, and when it returns.
- Serial numbers, categories and locations
- Manuals, certificates and warranties at hand
- Upload a CSV — 100 tools in 2 minutes
QR codes? Optional enhancement
Toolero works great without QR codes. But if you want — you print labels and scan with your phone to make operations even faster.
Faster check-out and returns
You scan the code, not search the list. Save seconds on every operation.
Public tool page
Anyone can scan the code and see who has the equipment — no login required.
Completely optional
Without QR the system works just as well. Codes are convenience, not a requirement.
Excel, paper notes, WhatsApp — or Toolero
Yes, you can track tools in a spreadsheet. Until your business grows.
First wins within your first week
No weeks of rollout, no consultants. See how quickly Toolero starts working for you.
- Day 0
You sign up
Register your company, invite your team. Nothing to install, no calls to schedule.
5 minutes - Day 1
You import your tools
Fill in the CSV template and load your whole database. Got a bigger list? Drop us a line and we'll help.
10 minutes - Week 1
First rentals out in the field
Workers scan a QR and check out gear right from their phone. Customers sign contracts with a finger on a tablet.
- Month 1
Less missing gear, more peace of mind
You know who has what, when it's back and how much it earns. First reports show where the leaks used to be.
Simple pricing
No hidden fees. You only pay for tools.
Prices exclude VAT
Starter
up to 50 tools
- Unlimited users
- QR codes and phone scanning
- Rentals and customer database
- CSV import
Business
up to 150 tools
- Everything in Starter, plus:
- Pricing engine with bundles and seasons
- PDF contracts with e-signature
- Reservations and email notifications
- Full change history (audit log)
Pro
up to 500 tools
- Everything in Business, plus:
- Advanced reports
- Data export to CSV/Excel
- Automatic late return fees
- Priority support
30-day money-back guarantee
We've been using it for 6 months for fiber optic network construction. Finally we know who has the splicer and where the rest of the equipment is. Quick setup, helpful support. Recommended.
Frequently asked questions
Everything you need to know about Toolero
What is Toolero and how does it work?
Toolero replaces Excel, paper notes and separate apps — you know who, what and when took equipment. You assign tools to employees, track rentals, control returns and issue KSeF invoices from one place. Optionally print QR codes and scan with your phone to check out or return equipment in seconds.
Do I need special equipment?
No! Just a regular phone or tablet. You can print QR codes on a regular printer and stick them on tools.
What if someone damages the QR code sticker?
You can generate a new QR code anytime and print a new sticker. Tool data stays in the system.
Can I add multiple users?
Yes! All plans have unlimited users. Every employee can issue and receive tools.
What happens to my data when I cancel?
You can export all data before canceling. We keep it for 30 days in case you want to return.
How quickly can I start using Toolero?
You can start in 15 minutes. Sign up, add your first tools, print QR codes and you're ready. No installation or training needed.
Does Toolero support e-invoicing (KSeF)?
Yes. Toolero generates KSeF-compliant invoices (Poland's national e-invoicing system) directly from a rental or service — no retyping into another app. You can also issue traditional PDF invoices and archive them in the system.
Is there a mobile app?
Toolero runs in the browser on phones, tablets and desktops — no install required. QR scanning uses the phone camera directly from the web page. You can also add Toolero to your home screen as a PWA to open it like a native app.
Does Toolero have an API for integrations?
Yes. Toolero exposes a REST API for integrations with accounting systems, CRMs, or tools like Zapier/Make. After signup, reach out for an API key — we'll help you set up the integration.
How do I migrate data from Excel?
We provide a CSV template — fill it with your tools (name, serial number, category, location) and import in 2 minutes. For larger databases we can help with migration — email kontakt@toolero.pl.
Is my data secure (GDPR)?
Yes. Toolero is GDPR-compliant: data stored in the European Union, encryption in transit and at rest, roles and permissions, full audit log. We sign a Data Processing Agreement.
Do you support multi-company and multi-location?
Yes. With Business and Pro plans you manage multiple branches, locations and warehouses under one account. You assign equipment to a specific location and filter reports by branch.