Tool inventory software for businesses. Always know who has what.
Equipment tracking, employee assignments, return deadlines and service scheduling. One system instead of Excel, paper notes and chaos. Setup in 15 minutes.
No credit card required. Cancel anytime.
Setup in 15 minutes, no expensive equipment
Why companies lose money without tool inventory
Every month companies lose thousands due to lack of tool management system
Lost tools
Nobody knows who last had the equipment. You buy new ones while old ones sit in someone's car.
Wasted time
Hours spent searching for tools instead of doing productive work.
Damage without accountability
Equipment comes back damaged but no one remembers who used it.
How tool inventory works in Toolero
Simple system you can implement in 15 minutes
Register equipment
Add tools to the system - manually or via CSV import. Name, describe, assign category and location.
Assign responsibility
When issuing a tool, record who takes it. The worker knows they're responsible for the equipment.
Have full control
Check anytime who has which tool, since when, and when it's due back.
QR codes? Optional enhancement
Toolero works great without QR codes. But if you want - print labels and scan with your phone for even faster operations.
Faster check-out and returns
Scan the code instead of searching the list. Save seconds on every operation.
Public tool page
Anyone can scan the code and see who has the equipment - without logging in.
Completely optional
Without QR the system works just as well. Codes are convenience, not a requirement.
Who is Toolero for?
A system tailored to your industry needs
Why Toolero instead of expensive RFID systems?
Simple QR technology delivers the same benefits at a fraction of the cost
Everything you need
Simple system for comprehensive equipment control
Equipment inventory
Complete tool database with serial numbers, photos, and categories.
QR Codes
Every tool with a unique code. Scan and check status in 2 seconds.
History & tracking
Who used the tool, when they borrowed it, and in what condition they returned it — full timeline.
Reservations
Let employees book equipment in advance. Zero conflicts.
Stocktaking
Quick equipment inventory. Mark items as found, damaged, or missing.
Notifications
Automatic reminders about return dates and inspections.
Multi-user
Your whole team can issue and receive tools. Roles and permissions.
Rental contracts
Generate professional PDF contracts. Customer signature on phone or tablet.
Reports & export
Export data to CSV. Analyze equipment utilization.
Service & maintenance
Plan maintenance, repairs, and calibrations. Complete service history.
External customers
Customer database with rental history. Perfect for rental businesses.
Documents & files
Attach manuals, certificates, and warranties to each tool.
Simple pricing
No hidden fees. You only pay for tools.
Prices exclude VAT
Starter
up to 50 tools
- Unlimited users
- QR codes
- CSV import
Business
up to 150 tools
- Everything in Starter
- External customers
- Email notifications
Pro
up to 500 tools
- Everything in Business
- CSV export
- CSV export
30-day money-back guarantee
We've been using it for 6 months for fiber optic network construction. Finally we know who has the splicer and where the rest of the equipment is. Quick setup, helpful support. Recommended.
Frequently asked questions
Everything you need to know about Toolero
What is Toolero and how does it work?
Toolero is a tool and equipment tracking software for businesses. Assign tools to employees, track who has what, and manage returns — all online. Optionally print QR codes and scan with your phone to check out or return equipment in seconds.
Do I need special equipment?
No! Just a regular phone or tablet. You can print QR codes on a regular printer and stick them on tools.
What if someone damages the QR code sticker?
You can generate a new QR code anytime and print a new sticker. Tool data stays in the system.
Can I add multiple users?
Yes! All plans have unlimited users. Every employee can issue and receive tools.
What happens to my data when I cancel?
You can export all data before canceling. We keep it for 30 days in case you want to return.
How quickly can I start using Toolero?
You can start in 15 minutes. Sign up, add your first tools, print QR codes and you're ready. No installation or training needed.