A complete equipment rental and inventory system that scales from a one-person business to a large rental company. See the whole flow: add gear, hand it out, stay on top of due dates, take returns and settle up.
Nobody remembers who took the drill. You search for half a day, then end up buying a new one.
Manual entries, outdated data, no history or due-date control. With a bigger fleet and many rentals at once it simply stops working.
Duplicate purchases, expired calibrations, audit fines. It costs thousands annually.
The same piece of gear - from adding it to invoicing. We show exactly what you actually click.
Enter the name, serial number, category and location - or upload the whole list from CSV. The system assigns an ID and generates a QR label. Stick it on the gear and from now on you identify it with a single scan.
Scan the code, pick the person and return date, set the deposit. The system instantly checks the item is not already promised to someone else - no double bookings.
The dashboard shows at a glance what is due today, what is overdue and what is reserved. Email reminders go out on their own - no chasing anyone by hand.
Take the gear back, assess its condition, and the system calculates the late fee and settles the deposit. A signed PDF protocol stays on file as proof in case of a dispute.
From the rental you generate a settlement and a VAT invoice, send it to KSeF and download the confirmation - no retyping data into a separate accounting tool.
A comprehensive rental and inventory system - from equipment records and QR codes to KSeF invoices. It scales together with your business.
Complete tool database with QR codes, serial numbers, photos and documentation. Always at hand.
Issue and return with date and person tracking. Availability calendar with conflict detection.
Scan with your phone - instantly see who has the tool, since when, and when it's due back.
Automatic reminders about returns, inspections and reservations. System tracks deadlines for you.
13 report types. Track costs, utilization and history. One-click CSV export.
Schedule calibrations, maintenance and technical inspections. Never miss a deadline.
No. Toolero is comprehensive yet simple to start with - you are up and running in minutes. The system grows with you: it handles both a one-person business and a large rental company with hundreds of items. Staff learn it in minutes.
Yes. Toolero works fully on phones and tablets. You can issue equipment, scan QR codes and check tool statuses from anywhere - in the warehouse, on site, or on the road.
Yes. Toolero supports both issuing equipment to employees and renting to external customers. You can maintain a customer database, record deposits and generate PDF contracts.
Select a tool from the list or scan its QR code, choose the recipient (employee or customer), set the expected return date and confirm. The whole operation takes 10-15 seconds.
Yes. Toolero supports data import from CSV files. Export your Excel to CSV, then import directly into the system. The entire migration takes a few minutes.
Yes. All users can work in the system at the same time - on computers and phones. Changes are visible immediately to everyone. There are no limits on concurrent sessions.
Create a free account and see how Toolero can organize equipment management in your company.
Try free for 7 daysNo credit card required. Full access to all features.
