Long-term rental and distribution of equipment
Your equipment works at customer sites for months, not hours. Toolero watches the distributed fleet, bills it automatically and reminds you of due dates - from one panel, not in spreadsheets.
No credit card. Setup in 15 minutes.
The whole distributed fleet in one view
Toolero shows which unit is at which customer, in what state, and what the system will do for you in the coming days.
The system works, you keep the whole picture
Four things that eat the most time in long-term rental - and that Toolero takes off your plate.
Recurring billing with no manual work
The equipment subscription is charged automatically each period, with a forecast of the next invoice. In advance or in arrears, and the KSeF invoice comes straight from the settlement.
Equipment at clients always in view
Every unit assigned to a customer and location. You see the whole distributed fleet in one place - what's where and since when.
Reminders before due dates lapse
Consumables and inspections with expiry dates. The system reminds you about replacements and reviews itself, so there's no downtime at the customer.
Reports that see the whole fleet
Equipment utilization, subscription revenue, fleet status and upcoming dates - in reports with export, without stitching spreadsheets together.
Equipment that works at your customers
Long-term rental fits anywhere you hand out equipment for the long haul and bill it on a cycle - here are a few common examples.
Units placed across many sites, with dated consumables and required inspections.
Devices rented to patients or facilities, with service due dates and full unit history.
Cylinders, devices and accessories at customer sites in continuous rental, billed on subscription.
Containers, facilities and machines sitting at a customer for months, not a single rental.
Toolero vs a spreadsheet and manual invoices
Frequently asked questions
Q1How is long-term rental different from a regular rental shop?
In long-term rental the equipment stays with the customer for months and you bill it on a cycle (an equipment subscription), not per single rental. Toolero automatically charges each period and creates the KSeF invoice straight from the settlement.
Q2Does Toolero charge the equipment subscription automatically?
Yes. You set the billing day and mode (in advance or in arrears), and the system generates settlements for each period and shows a forecast of the next invoice. You issue the KSeF invoice in one click.
Q3How does the system track replacement and service dates?
You attach consumables and inspections with expiry dates to each unit. Toolero sends email reminders before a date lapses, so there's no downtime at the customer.
Q4Can I handle many customers and locations at once?
Yes. You assign each unit to a specific customer and location, and you see the whole distributed fleet in one panel - what's where and since when.
Q5Is it suitable for regulated and medical equipment?
Yes. You keep full unit history, documents and service dates, which supports compliance and audit. Sensitive data gets additional safeguards.
Q6How much is it and can I try it with no commitment?
Plans start at 99 PLN net per month, and recurring billing is available from the PRO plan. You create a trial account without a credit card.
Take control of equipment that works at your customers
Automatic billing, due-date reminders and the whole fleet in one panel.
No credit card. Setup in 15 minutes.